New5 free reference checks for your team

Fast, compliant reference checks for regulated hiring.

Stop chasing referees by email and spreadsheet. The Onboarding Hub turns reference checks into a simple, trackable workflow — built for healthcare, education and other high-compliance sectors.

See how it works

No setup fees. No long contracts. Try it with your next few hires — pay only if you decide to keep going.

✅ Digital audit trail for every reference✅ Works alongside your existing ATS & processes✅ UK-focused, compliance-first design

HOW IT WORKS

A simple workflow your team can start using today

The Onboarding Hub takes the messy, manual parts of referencing and replaces them with one clean, digital flow. No big implementation project, no disruption to your existing onboarding processes.

1
Create a reference request in seconds
Enter the candidate's name, department and email — or import from your ATS. Choose a template that matches the department (e.g. healthcare, education, office-based).
2
Candidate adds referee details
We email the candidate a secure link to add their referee details. Works on desktop and mobile, no account needed.
3
Referees complete a structured form
Sector-specific questions, no login required. Automated reminders sent if they don't respond within your set timeframe.
4
You receive an audit-ready reference pack
Standardised, exportable and inspection-ready. Everything stored securely in your dashboard with a full audit trail.
5
Report, review and onboard with confidence
Flag concerns, download reports, and move candidates through your pipeline — all from one place.

Designed for regulated sectors

Built for healthcare, education & high-compliance hiring.

The Onboarding Hub was designed from the outset for organisations where getting references right is non-negotiable — not a nice-to-have.

NHS & healthcare providersSchools & MATsCare & social careRecruitment agenciesEarly Years & ChildcareHousing & SupportEmergency ServicesCharity & Third SectorFinancial ServicesLegal & Professional

Start with reference checks today, then expand into identity, right-to-work and compliance modules as you're ready.

KEY FEATURES

Everything you need for modern, digital referencing.

Focused on one job: getting high-quality references back quickly, consistently and in a way that stands up to scrutiny.

End-to-end visibility

See the status of every reference in one place — which referees have been contacted, who's responded and who needs chasing.

Sector-specific templates

Use templates tailored for healthcare, education and more, or add your own questions to align with your policies.

No logins for referees

Referees respond via secure links — no sign-ups, no portals to remember; just a clean, mobile-friendly form.

Automated reminders

Reduce delays with scheduled reminder emails that you control. Stay professional without the manual chasing.

Audit-ready reference packs

Download standardised, timestamped reference packs that slot straight into your HR files or compliance systems.

Pay-as-you-go or subscription

Start with 5 free reference checks. After that, choose simple pay-as-you-go pricing or a subscription that fits your hiring volume.

PRICING

Start free, then only pay for what you use.

Every new organisation gets 5 free reference checks to trial the platform with real candidates. No credit card required to start. After that, choose pay-as-you-go or a simple monthly plan.

Free trial

Best place to start!

£0 one-off

5 free reference checks for your organisation. No credit card required.

5 free reference checks for your organisation
Full access to core workflow and dashboards
Ideal for testing with live roles

No setup fees. No commitment. Decide after your trial whether to continue.

Pay as you go

£10 per candidate

Pay only for the candidates you onboard.

Only pay for the reference checks you run
Perfect for occasional or seasonal hiring
No monthly commitment

£10 per candidate after your 5 free trial checks.

Growth

£145 /month

Up to 15 candidates per month.

15 candidates included
Best for growing teams
Priority email support

£145/month after your 5 free trial checks.

Professional

£275 /month

Up to 40 candidates per month.

40 reference checks included
Best for high-volume hiring teams
Priority support and dedicated account manager

£275/month after your 5 free trial checks.

WHO IT'S FOR

Built for teams that can't afford slow, messy referencing.

The Onboarding Hub focuses on organisations where a delayed or incomplete reference doesn't just slow things — it introduces real operational and compliance risks.

Healthcare providers & NHS

Speed up clinical and non-clinical hiring without sacrificing the quality or traceability of your checks.

Schools, MATs & education

Maintain robust safeguarding standards and generate clear, consistent reference evidence for inspections.

Recruitment agencies

Reduce admin burden, increase throughput and offer clients a more professional referencing experience.

Care & social care

Get new starters cleared more quickly and maintain a clear audit trail for every hire.

Public sector & non-profits

Bring consistency to reference checks across departments, teams and locations.

Growing organisations

If your spreadsheet-based process is creaking, this is the quickest way to modernise referencing.

FAQs

Questions teams often ask before they switch.

If there's anything else you'd like to know, just drop us a line — we're happy to talk you through how this would work in your organisation.

Do we need to replace our existing HR or ATS system?

No. The Onboarding Hub Reference Checks module is designed to sit alongside your existing systems. You can start by using it standalone and explore deeper integrations later if needed.

How long does it take to get started?

Most teams are live the same day. There's no complex setup — we'll help you choose the right templates and you can start sending reference requests immediately.

Can we customise the questions?

Yes. We provide sector-specific templates as a starting point and can work with you to adapt questions to your internal policies and regulatory requirements.

Is the platform compliant with UK data protection law?

Yes. We operate in line with UK GDPR requirements, including secure data transfer, access controls and retention policies. We can provide more detail as part of your onboarding.

What happens after our 5 free reference checks?

You can either continue on a pay-as-you-go basis or talk to us about a subscription that fits your typical monthly volumes. There's no obligation to continue.

Can we use this just for certain roles?

Absolutely. Many organisations start by using The Onboarding Hub for a specific department or role type, then expand once they're comfortable with the process and results.